Accounting (Support Staff)
Chicago, IL 
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Posted 2 months ago
Position No Longer Available
Position No Longer Available
Job Description
Job Description

The Accounting Support Staff assists and works closely with the Sr. Manager, Accounting & Finance, to manage all the financial aspects for the Company. This position supports various aspects of finance and accounting for the company by performing intricate accounting services related to preparing, analyzing, maintaining and reviewing various financial statements, records and reports. This is an internship/part-time position with an opportunity to extend to a full-time position in the future. The Accounting Intern assists the Sr. Manager, Accounting & Finance with administrative duties as assigned.

Duties and Responsibilities Qualifications/ Requirements Job Title Intern, Accounting Reports To Sr. Manager, Accounting & Finance The Accounting Intern assists and works closely with the Sr. Manager, Accounting & Finance, to manage all the financial aspects for the Company. This position supports various aspects of finance and accounting for the company by performing intricate accounting services related to preparing, analyzing, maintaining and reviewing various financial statements, records and reports. This is an internship/part-time position with an opportunity to extend to a full-time position in the future. The Accounting Intern assists the Sr. Manager, Accounting & Finance with administrative duties as assigned. * Manage the day to day activity for accounts payable and accounts receivable functionfollow up on any outstanding invoices, ensure all invoices are paid for the company * Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with finance policies and procedures * Review and process expense reports and receipts submitted by cardholders on monthly basis * Approve all credit card expenses and pay monthly bills * Maintain accounts payable, accounts receivable and vendor, customer and sponsor files * Assist with maintaining vendors, products, business units, and general ledger accounts within expense management system and accounting system * Process all checks and credit cards for each event * Assist with the processing of internal financial records for the organization and events, including performing general ledger account reconciliations * Prepare invoices for revenue streams for company and on behalf of the events managed by company including equipment rental, mileage tracking, forklift rental, etc. * Process all payments received and follow up on outstanding receivables for each event * Assist with managing event revenue streams within service order system and answer any client related questions with service orders and outstanding balances * Prepare sales and use and equipment rental tax returns in accordance with state and city standards and company policies * Review and manage purchase orders.

Qualifications/ Requirements Job Title Intern, Accounting Reports To Sr. Manager, Accounting & Finance The Accounting Intern assists and works closely with the Sr. Manager, Accounting & Finance, to manage all the financial aspects for the Company. This position supports various aspects of finance and accounting for the company by performing intricate accounting services related to preparing, analyzing, maintaining and reviewing various financial statements, records and reports. This is an internship/part-time position with an opportunity to extend to a full-time position in the future. The Accounting Intern assists the Sr. Manager, Accounting & Finance with administrative duties as assigned. * Manage the day to day activity for accounts payable and accounts receivable functionfollow up on any outstanding invoices, ensure all invoices are paid for the company * Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with finance policies and procedures * Review and process expense reports and receipts submitted by cardholders on monthly basis * Approve all credit card expenses and pay monthly bills * Maintain accounts payable, accounts receivable and vendor, customer and sponsor files * Assist with maintaining vendors, products, business units, and general ledger accounts within expense management system and accounting system * Process all checks and credit cards for each event * Assist with the processing of internal financial records for the organization and events, including performing general ledger account reconciliations * Prepare invoices for revenue streams for company and on behalf of the events managed by company including equipment rental, mileage tracking, forklift rental, etc. * Process all payments received and follow up on outstanding receivables for each event * Assist with managing event revenue streams within service order system and answer any client related questions with service orders and outstanding balances * Prepare sales and use and equipment rental tax returns in accordance with state and city standards and company policies * Review and manage purchase orders * Passion for event production or endurance sports/industry * Strong work ethic: standards of integrity and credibility, demonstrates accountability in work product * Ability to work within a deadline-driven environment and manage multiple complex tasks * Proven ability to build consensus and work effectively within a cross-departmental team, eagerness, and willingness to work united as a team Education/Experience Working Conditions/Physical Requirements Hours of Work * Strong interpersonal, oral and written communication skills * Excellent mathematical and computational skills * Demonstrates a proficient level of professional skill and/or knowledge in accounting * Ability to apply problem solving techniques * Demonstrates initiative * Demonstrates a strong sense of judgment * Excellent mathematical and computational skills * Demonstrates a proficient level of professional skill and/or knowledge in account * Ability to apply problem-solving skills * Ability to demonstrate attention to details and good-record-keeping * Team player and can collaborate with other teams in the organization * Ability to respond to demands and expectations of department and clients * Strong computer skills, with proficiency in Microsoft Office Suite; Microsoft Excel skills required - ability to create formulas * Knowledge of QuickBooks preferred * 24 hours/week distributed Monday - Friday, with periodic weekend events * Staff work in-person at the Chicago Event Management office in Chicago, IL, with the opportunity to work remotely up to 2 days a week as discussed and agreed upon with the Manager. Company policies are subject to change as set forth in the Company handbook * During the weeks preceding an event, anticipated hours will increase and will be established in advance based upon event need * Some education in Finance, Business or Accounting * Moderate walking, standing, prolonged sitting, bending, kneeling, and reaching * Work is performed primarily in an office setting; event work is performed outside and offsite * The employee must occasionally lift and/or move up to 25 pounds

Company Description
Chicago Event Management is more than an event production company, it's a team motivated to connect the communities we serve through the events we produce. At the core of our organization, we believe in sharing best practices, using learnings to create unforgettable experiences, and building lasting relationships that lead to new ideas and innovation.

Since its inception in 1996, CEM has stayed true to this mission and as a result, has become a leader in event production and the endurance sports industry.
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Position No Longer Available
Job Summary
Company
CEM
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Experience
Open
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